Engagement Strategy

10.1 Proposed Strategy

Engagement will take place with a number of stakeholders. The level, length and timing will be scaled and scheduled so that the information required throughout the CHARS development process and the opportunities for input are coordinated appropriately. The following provides a preliminary overview of who will be consulted, how they will be consulted, and the outcomes expected. Adjustments will be made throughout the process in order to integrate changes and accommodate project needs.

10.1.1 Federal Government

  • CHARS will aim to have programming that will help fulfill departmental mandates (for the Arctic), makes CHARS world class and undertakes to answer relevant science and technology questions.
  • Additionally, the federal government will be contributing in a number of areas including funding, staff and the pursuit and management for internal and external partnerships.
  • As such, Federal departments that have mandates in the Arctic will continue to be involved/engaged in the development of the programming and infrastructure requirements.
  • This involvement/engagement will be done in a variety of ways:
    • Established Senior Project Advisory Committee of ADMs and interdepartmental committee of Directors will continue to be the information conduit to and from departments. More importantly, they will be used to review materials, ensure their needs are accurately reflected and that timely information and decisions are provided to AANDC.
    • Key departments will be invited to participate in the technical advisory committee. This will ensure that federal needs are provided by those with specialized experience/knowledge and captured in a practical way.
    • Wherever specific issues or questions arise AANDC will contact departments and individuals that are felt could best provide solutions and/or recommendations.
    • Partnerships will be pursued where there are opportunities, interest and/or perceived benefits. Federal departments are expected to be both partners and partnership brokers with external stakeholders.

10.1.2 Hosting Community

  • Throughout the analysis work conducted as a prelude to selecting a community, consultations with the hamlet were at the forefront. This approach will be continued through the remainder of the project in order to optimize opportunities for integration within the community through infrastructure development, CHARS programming and partnerships.
  • The goal of involving/engaging Cambridge Bay is to ensure that the project builds in all of the possible integration and partnership opportunities and forms a close relationship with the community.
  • The community will likely be contributing a local labour force for all phases of the project and will hopefully yield partnerships with individual local organizations.
  • The community will also have input into which parcels of land could be available or best suited to CHARS, delivery of municipal services and permitting throughout the project.
  • The community members and organizations will be consulted throughout the design phase and subsequently. As a first step, it will be necessary to discuss how the community will want to be consulted. Issues related to expectations, capacity to meet expectations, appropriate timing and methodology will need to be agreed to. Options for engagement include:
    • Consultations to review materials, ensure the local environment/realities and cultural sensitivities are accurately reflected and that timely information and decisions are provided to AANDC.
    • Participation on the technical advisory group will be integral in order to review proposed plans, provide local knowledge/perspective and understand perspectives of other stakeholders with Arctic research interests.
    • Partnership opportunities will be discussed largely in the design phase but opportunities for partnering will be considered and pursued throughout all phases as appropriate. Local organizations, the council and the community's private sector are all considered potential partners. Opportunities include sharing of infrastructure (including expansions to existing structures), collaboration on research projects and developing programming for local needs.

10.1.3 Northerners

  • CHARS aims to be the hub of Arctic S&T activities and plans to operate year-round. Residents, governments and organizations in the territories are key partners in helping CHARS achieve this aim.
  • While the Station will be located in Nunavut, CHARS is meant to be a national institution. In particular, the three territories all extend into the Arctic, the territorial governments provide the licensing and permitting for the researchers, and these governments have regulatory and environmental responsibilities. The territorial governments also have research facilities managed by the territorial colleges and have research programs.
  • In particular to the Government of Nunavut, they are also responsible for a number of specific issues including rezoning land (if necessary). Involving them throughout the development of the project will ensure that they are aware of the plans and have the chance to participate in their development.
  • Inuit and First Nations participate in all aspects of Arctic research including undertaking research (western and traditional knowledge), operating research stations, and providing outfitting and guiding services to researchers.
  • A number of means could be used to consult/engage these groups. It will be necessary to discuss how they will want to be consulted; including which departments/organizations. To date, the northern colleges have been the main contact for the territorial governments and Inuit Tapiriit Kanatami, Nunavut Tunngavik Incorporated, the Council of Yukon First Nations, and Dene Nation have been the main Aboriginal contacts. Contacts for the design phase will need to be determined/confirmed. Issues related to expectations, capacity to meet expectations, appropriate timing and methodology will need to be agreed to. The following are potential options for engagement:
    • Consultations to review materials; ensure the northern environment/realities and cultural sensitivities are accurately reflected; and, that timely information and decisions are provided to AANDC.
    • Participation on the technical advisory group in order to review proposed plans, provide the territorial perspectives and understand perspectives of other stakeholders with Arctic research interests.
    • Partnership opportunities will be discussed largely in the design phase but opportunities for partnering will be considered and pursued throughout all phases as appropriate. Opportunities include sharing of infrastructure (including expansions to existing structures), collaboration on research projects and developing programming for local needs.

10.1.4 Arctic S&T Network

  • The network of research facilities throughout Canada's North includes several other facilities owned and operated by stakeholders including academic, Aboriginal, non-profit and federal sectors.
  • These facilities are expected to become part of the hub and spoke network that CHARS would support the coordination of. Coordination amongst the network would strengthen CHARS (as an Arctic S&T hub) and promote better coordination, synergy and sharing of resources.
  • A number of means could be used to consult/engage the network. Some options include:
    • Invited participation on advisory committees developed throughout the design phase.
    • Partnerships will be pursued where there are opportunities, interest and/or perceived benefits.

10.1.5 Academics

  • The largest contingent of Arctic researchers is from academic institutions. In most cases, teams of researchers conduct their work in the North throughout the summer months and perform the analytical work back in their southern institutions. This contingent includes both national and international components.
  • CHARS will be a year-round facility which provides researchers with the support they need to conduct all or the majority of their work on site.
  • During the feasibility phase, a number of academic contacts provided input and advice. The number and types of technical contacts from this sector will need to be determined for the design phase. The following means could be used:
    • Representatives from the key academic institutions with Arctic research experience would be invited to participate in advisory committees. This will ensure that that user needs, programming and services are considered for integrated into the design.
    • Wherever necessary, AANDC will contact individuals and organizations that are felt could best provide solutions and/or recommendations to specific questions and/or issues that arise. This will also apply to international organizations.
    • Partnerships will be pursued where there are opportunities, interest and/or perceived benefits. Specific to partnership interests from the international sphere, there will be heavy consideration given to the appropriateness of the proposals and proponents given the Government of Canada's roles, responsibilities and policies.

10.1.6 Private Sector

  • The private sector includes a variety of business types who have shown interest in working in the North or are currently working there; the largest being natural resource development related. The Government of Canada has a number of regulatory and environmental assessment responsibilities which heavily impact private sector work with regards to timelines, processes and accurate baseline information that is available.
  • During the feasibility phase, a number of private sector contacts provided input and advice. The number and types of technical contacts from this sector will need to be determined for the design phase. The following means are proposed:
    • Representatives from the key private sector organizations with Arctic research experience will be invited to participate in the technical advisory committee. This will ensure that that user needs, programming and services are considered for integrated into the design.
    • Wherever necessary, AANDC will contact individuals and organizations that are felt could best provide solutions and/or recommendations to specific questions and/or issues that arise.
    • Partnerships will be pursued where there are opportunities, interest and/or perceived benefits. Specific to partnership interests from the private sector, there will be heavy consideration given to the appropriateness of the proposals and proponents given the Government of Canada's roles, responsibilities and policies.

10.1.7 General Public

  • AANDC will seek to provide information on the project through different means including the departmental website, posting of contracts on MERX, and public announcements about key project milestones.
  • Opportunities will be considered to seek general public input.