Community Engagement Requirements for NCP Projects

3.1      Guidelines for Working with Northern Communities

Guideline 1

All recipients of NCP project funding are expected to meet the Northern Contaminants Program (NCP) standards for carrying out research in the North, as outlined in the NCP’s Guidelines for Responsible Research. These Guidelines provide direction to project leaders and scientists for planning communications, and in developing research agreements with communities.

Guideline 2

All project applicants must contact the relevant Regional Contaminants Committee (RCC) or Inuit Research Advisor (IRA) during the proposal development stage to discuss consultation requirements.

Applicants should then include in the "Community Engagement" section of the proposal a summary of their discussions with the RCC/IRA. During these discussions, RCCs/IRAs may advise the applicant to undertake specific actions before the NCP Management Committee makes its funding decisions in mid-April.

Guideline 3

The Regional Contaminants Committees will determine the appropriate engagement needed for projects in their regions, but there is recognition that not all projects require the same level of engagement (e.g. human health projects vs. computer modelling projects). With this difference in mind, the following is a guideline for minimum levels of engagement required. The RCCs may recommend further engagement in addition to the minimum.

a) Human Health projects (active or archived samples): engagement needed with the regional health authority and/or the appropriate health centre

b) Biotic/Wildlife projects (active sampling): engagement needed with the community and the HTO/HTC (Hunters and Trappers Organization/Committee) at the appropriate level (regional and/or local)

c) Biotic/Wildlife projects (archived samples): engagement not necessarily needed if the original sampling agreement covered further analysis

d) Abiotic projects (active sampling): engagement needed with communities close to the sampling sites. If there is no nearby community, engagement should only be with the RCC.

e) Abiotic projects (archived samples): engagement not necessarily needed

f) Laboratory-based/Modelling projects: engagement not necessarily needed, except where specified by RCCs

Guideline 4

For every project involving community engagement (as directed by the RCCs), project applicants must ensure that signed Community Engagement forms or equivalent letters of support are submitted to the Secretariat by the appropriate bodies with whom community engagement has taken place (deadline: March 31, 2017). This assures the NCP that the community engagement for any particular proposed project is satisfactory.

NCP Community Engagement Form 2017-2018.DOCX

Guideline 5

Due to the different nature of NCP projects, the “appropriate” Aboriginal organization or regional/community body will vary, and will be decided by the relevant RCC. For instance, a project that intends to sample at a remote location may require community engagement with the appropriate Aboriginal organization(s) represented on the NCP Management Committee (Council of Yukon First Nations, Dene Nation, Inuit Tapiriit Kanatami). A project to be conducted within or near a community will require community engagement with a community-level organization. Even if project members stop only briefly in a community en route to a sampling site, community engagement may still be required. In addition, projects involving the use of archived samples may also require community engagement since the proposed use may differ from that which was originally approved. Such cases will be decided by the appropriate RCC on an individual basis.

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